Procedures, Policies and Forms
Please consult the following checklists and forms for your program.
Additionally, in an effort to assist students in managing their own programs, many forms are available for download from the Faculty of Graduate Studies. If you cannot locate the paperwork you need, contact the department Graduate Program Administrator (GPA).
- Student-Supervisor check list. Set expectations and define responsibilities for yourself as a graduate student and for your supervisor to get through your degree. Submit the signed checklist to your Graduate Program Administrator.
- Application for leave of absence form, when you need to leave campus for conference or personal emergency with continuing registration
- Change of course registration form, if you need to take a graduate level courses from the other department of if you want to audit any courses.
- Department Travel Funding
- Funding policy for graduate scholarship holders
- Science Faculty Funding Policy
- Science Faculty Guidelines for Discontinuation of Funding
- For MSc thesis-based students
- Prior to scheduling an MSc oral exam, supervisors should fill out the MSc thesis defense check list and submit it to the Graduate Program Administrator (GPA).
- For questions and clarifications, please refer to the Thesis Examination Administrative Processes.
- For MSc course-based students
- Completion of MSc course-based program
- MSc Course-based students applying for transferring into MSc thesis-based program
- For Doctoral students
- Preliminary exam guidelines
- Preliminary exam procedure and waiver
- Syllabi of courses for preliminary exams
- Sample Preliminary Exams
- Candidacy exam, policy and procedures
- Candidacy Requirements
- Research Proposal template (Latex) (PDF)
- Candidacy recommendation procedures and forms
- Doctoral thesis oral exam procedures
- Prior to scheduling a doctoral oral exam, supervisors should fill out the Doctoral thesis defense check list and submit it to the Graduate Program Administrator (GPA).
- For questions and clarifications, please refer to the Thesis Examination Administrative Processes.
For Supervisors
Thesis or Candidacy Oral Exam Request
Please use the form to request scheduling of a candidacy or thesis oral exam for a graduate student you are supervising. Please note this is a two-part form.
Part 1: Request for the Graduate Science Centre to Schedule an Oral Exam - Examination Committee
Please complete Part 1 to submit the examining committee information.
Part 2: Request for the Graduate Science Centre to Schedule an Oral Exam - Scheduling Details
Please complete Part 2 to submit the oral exam scheduling details.
Manage your program through the Faculty of Graduate Studies website