Science Program Advising
Program advising is an integral and necessary step on the path to achieving your educational goals.
Program advising at the University of Calgary involves a mutual commitment between you and your advisor to help facilitate your growth and development as a student throughout university. Program advisors will provide you with accurate information regarding your degree program, policies and procedures and university resources. It is recommended to visit a program advisor at least once a semester to ensure you are on track with completing your degree requirements.
Come in with questions
Make the most of your advising appointment by coming in with purpose and preparing questions ahead of time.
Make sure to write down the answers you receive from your advisor so that you don’t forget the details of your appointment.
Know your deadlines
Seeing an advisor in advance rather than after deadlines pass is important and helps them better assist you.
Put away your phone
Have your phone out of sight and out of mind during your appointment, and turn it on silent to minimize distractions.
Cancel your appointment if you cannot make it
Appointments can be cancelled via phone, text or the QLess app. If you fail to cancel your appointment, your absence will be recorded as a ‘no show’, which may restrict you from booking in the future.
- Graduation and degree requirements
- Change of program
- GPA and academic standing
- Course selections
- Course withdrawals
- Dean’s List
- Academic review and ATP (Academic Turnaround Program)
- Time Conflict
- Taking courses at another institution
- Graduation checks and verification letters
- Admission into graduate school
- Admission into professional programs (dentistry, pharmacy, medicine, optometry etc.)
- Overloading into full classes
- Career advising
Find out who can help! Check out the other resources on campus.
Kick start your success as a student and download the First Year Program Advising Syllabus. It provides detailed information about services and resources available to undergraduate students in the Faculty of Science.
Change of Program
Application Deadline: February 1st.
- Submit an application to change to a Faculty of Science program through the online Student Services Centre. The application is available each year between October – February 1st and will take effect the following Fall term.
- After the February 1st deadline, applications will be reviewed on a student’s most recent 30 units from the preceding Fall term and back (ex. Fall 2019 courses and back for a Fall 2020 change). If a student has completed less than 12 units at the time of review, they will be evaluated based on their high school grades (except in the case of the BCEM, CMBI, ECOL, PLBI, ZOOL, and honours programs which require a minimum of 30 units complete to be considered for admission, or in the case of Neuroscience which requires additional course requirements for admission).
- All applicants must meet the high school course requirements for admission to the Faculty of Science, even if we are not evaluating the application based on high school grades.
- Students will receive a final admission decision on their application by mid-March.
The following programs are not administered by the Faculty of Science.
Please direct any questions about the following to the appropriate faculty:
- BSc Anthropology, Archaeology, Earth Science, Geography, Psychology (Faculty of Arts)
- BSc Kinesiology (Faculty of Kinesiology)
- Bachelor of Health Sciences (Cumming School of Medicine)
- BSc in Engineering (Schulich School of Engineering)
- Students may be authorized to take some program course work at another university (by requesting a letter of permission)
- Students with poor academic performance, such as being on probation or having a large number of withdrawals, will not be afforded this opportunity.
- Students may apply online for such authorization by requesting a Letter of Permission through their online Student Centre (under the “Academic’ section). There is a $25.00 fee for processing a Letter of Permission request.
- Prior to requesting a Letter of Permission students should check with Program Coordinator, Student Advisor in the Undergraduate Science Centre to ensure that such transfer credits advance their particular programs.
- Once approved, students will be advised officially as to how the proposed courses will transfer and an appropriate letter will be sent to the Registrar of the other university.
- The Letter of Permission must be obtained before the student registers for the courses at the other institution.
- Once the course is completed, it is the responsibility of the student to arrange for an official transcript to be sent to the Admissions Office in order to have transfer credit recorded.
- Many grade-point-average calculations used by the Faculty of Science do not include transfer courses.
For more information please visit: https://www.ucalgary.ca/pubs/calendar/current/sc-3-5.html (section G)
It is important to note that attending another institution without a Letter of Permission is grounds for dismissal from the University of Calgary.
- Meet with a Science Program Advisor to discuss need for Time Conflict.
- The advisor will review your program and desired courses to determine if you meet requirements for Time Conflict approval. If the advisor confirms that a Time Conflict Approval is the only viable option, you will receive a Time Conflict Approval form.
- It is your responsibility to meet with the instructor of each course to obtain each of their approval.
- If the instructor feels the student still has a realistic opportunity for success in the course despite the time conflict, and both parties accept the consequences, the instructor may sign the student’s form.
- If the student has obtained consent from both instructors, the form can be returned to the USC Advising Office.
- The USC Advising Office will submit the Time Conflict form to Enrolment Services on your behalf.
- Enrolment Services will process the Time Conflict and enroll the student in the appropriate courses upon receipt of the Time Conflict form.
Third attempts are considered for students who require a course for progression in their current program. Third attempts are final attempts at the course. To determine if a third attempt is appropriate, please follow these steps:
1. Speak with a Science Program Advisor to discuss your academic plan and situation.
2. If a third attempt is required, you will receive an invitation to submit a study plan and formal request for a third attempt.
3. If your request is approved, enrollment permission is posted, and you can proceed to register in the course
Requests for a Course Overload are only considered for those who would experience severe delays in their current degree program. As such, the following types of requests will be denied:
- Courses that can be taken at a later semester without affecting degree progression
- Requests from students who are not in a degree program (e.g. Open Studies, undeclared majors)
- Courses to transfer into another program
- Requests that require additional rulings and approvals (such as third attempts, time conflicts, and pre-requisite waivers)
- Courses/tutorials/labs that are held on-campus – due to social distancing measures in place, there is no overload capacity for these rooms
Submitting an overload request does not guarantee overload enrollment. Requests are reviewed on a case-by-case basis, and only approved if it is necessary for the student’s progression in the degree. If there is no overload capacity, even such cases are denied.
If you are requesting an overload for a Faculty of Science course that is essential to your non-science program, you must obtain documentation from your home faculty advisor before your request will be reviewed.
- Documentation must be in the form of an advising comment on your file.
- Your home faculty advisor will need to indicate that the requested course must be taken in the specific semester for degree progression purposes.
The Course Overload Request Form is open during key registration times prior to each term. Only overload requests submitted through this web form are considered. Requests submitted late will not be reviewed.
Ask an Advisor
University of Calgary Faculty of Science Program Advisor answers common science degree questions!